01
Incoming requests
Tours, pricing, fixed desks, rooms and business address requests: the agent prepares replies using your tone and rules.
CoWorking OS · Business AI agent
Your coworking space keeps running. Even when you are not replying.
An AI agent connected to your emails, contracts, bookings and invoices. It prepares the work, executes repetitive tasks and asks for human approval whenever a decision commits your space.
Emails handled
PDF contracts
Desk & room bookings
Human validation
app.your-coworking.com
Validation queue
Agent activeProspect reply prepared
Approve
Request for a fixed desk 5 days/week from September.
2-days/week contract generated
Review
PDF ready, contact details and plan checked.
Invoice reminder proposed
Draft
Friendly tone, due date and payment link included.
34emails / week
9 htime saved
100%human-approved
The challenge
Your space does not need another SaaS. It needs a system that removes admin work.
In an independent coworking space, small tasks repeat every day: reply, check, remind, generate, classify and follow up. This is exactly where a well-scoped AI agent creates value.
02
Contracts & members
Prospect information becomes a member profile, then a PDF contract ready for approval.
03
Bookings & invoices
Desks, conference rooms, payments and reminders: the agent follows the workflow and flags blockers.
The PG Management difference
An AI agent that executes. Not a chatbot.
As with PG Management automation projects, the AI is connected to your real tools, with logs, guardrails and human validation built into the workflow.
Before
×Emails handled reactively, often in the evening.
×Contracts copied and pasted from old templates.
×Bookings tracked across several calendars.
×Reminders forgotten or sent too late.
With CoWorking OS
✓Email drafts ready to send, with approval.
✓PDF contracts generated from member data.
✓Desks and rooms centralized in one interface.
✓Alerts, reminders and payments tracked automatically.
Human guardrails
Automation does not mean losing control.
The system prepares and executes repetitive work. Sensitive decisions remain human-approved: contracts, special pricing, refunds and delicate messages.
✓
Approval before sending
No committing email is sent without your agreement. The agent proposes, you decide.
§
Business rules
Plans, deadlines, capacities, room conditions and commercial tone are defined in your rule base.
⚿
Controlled data
An architecture designed for Swiss SMEs: role-based access, logs and controlled data processing.
Management workflow
From the first email to the monthly invoice.
Prospect
The agent reads the request and prepares a tailored reply.
Tour / offer
Time slot, terms and offer are centralized.
Contract
The PDF is generated from the selected plan.
Access
Member profile, desks and booking rules are activated.
Billing
Payments and reminders are monitored automatically.
FAQ
Questions coworking operators ask before automating.
What can the first AI workflow automate?
The best first workflow is usually incoming requests, room booking or contract preparation, because these tasks are frequent, structured and easy to validate.
Can CoWorking OS integrate with existing tools?
Yes. PG Management connects the agent to your real tools where possible: email, calendars, documents, CRM, invoicing and internal files.
Is it adapted to small coworking spaces?
Yes. The goal is not to build a complex platform from day one, but to automate one useful workflow reliably before expanding.
Next step
We scope one useful agent, not a bloated system.
The right starting point is to take one concrete workflow — incoming requests, contracts or room bookings — and make it reliable before expanding.